Experience: 2-4 years of relevant experience in billing, administration, and secretarial support.
Position: Billing Assistant
Job Summary: We are seeking a detail-oriented, organised, and proactive Billing Assistant to support the firm’s billing operations, along with administrative and secretarial functions. The role will involve assisting with the preparation and processing of invoices, maintaining billing records, coordinating with internal teams, and providing day-to-day administrative and secretarial support to ensure smooth office operations.
The ideal candidate should have prior experience in billing and administrative/secretarial functions, with good organisational skills, attention to detail, and the ability to manage multiple responsibilities efficiently.
Key Responsibilities
- Assist in preparing, processing, and issuing invoices, ensuring accuracy and timely completion.
- Coordinate with internal teams and relevant stakeholders for billing-related information, approvals, and follow-ups.
- Maintain and update billing records, trackers and supporting documentation, ensuring proper filing and record management.
- Assist in preparing billing statements, reports, MIS, and other related documentation.
- Handle routine correspondence, emails and follow-ups relating to billing and administrative matters.
- Provide secretarial and administrative support, including scheduling meetings, managing calendars, coordinating appointments, and preparing documents.
- Assist with day-to-day office administration, including maintaining records, coordinating with vendors, and handling general office requirements.
- Ensure timely follow-ups on pending billing matters and other administrative tasks.
- Maintain confidentiality of financial, client-related, and other sensitive information.
- Undertake other billing, secretarial and administrative responsibilities as may be assigned from time to time.
Requirements
- 2–4 years of relevant experience in billing, administration, and/or secretarial roles.
- Prior experience in billing and administrative/secretarial support is essential.
- Good numerical aptitude and strong attention to detail.
- Proficiency in MS Office, particularly Excel and Word.
- Good written and verbal communication skills.
- Strong organisational, coordination and time-management abilities.
- Ability to multitask, prioritise work and meet deadlines.
- A professional attitude, proactive approach, and ability to maintain confidentiality.
Contact: careers@jsalaw.com
Email Subject Line: CV for Billing Assistant – New Delhi | Job code – DD0030
